Archive for the ‘Job Descriptions’ Category

Job Description: Head of Acquisitions / Investments

Responsible for the solicitation, review, underwriting, market research, and negotiations consistent with the investment management agreements and guidelines.

  • Responsible for the oversight of the department and the sourcing of all new acquisitions.
  • Oversee and coordinate the underwriting and due diligence of each transaction to include financial modeling; market surveys; tenant credit analysis; broker interviews; interaction with property management personnel, tenants, and local government officials; and order, coordinate, and analyze third-party due diligence reports.
  • Manage the preparation and presentation of Investment Committee presentations for all acquisitions.
  • Oversee the administration and clerical processes and procedures for acquisitions.
  • Write and maintain all policies and procedures for the acquisition department.
  • Prepare and give written and oral presentations to staff, management, existing and potential clients, and sellers of commercial properties and members of the real estate community.
  • Prepare market surveys and questionnaires for various related commercial real estate publications and marketing groups.
  • Participate as a senior member of the management team in setting firm-wide goals and objectives and in preparing and implementing tactical plans to meet those goals.
  • Develop long-term goals with respect to the Acquisition Team and ensure that the team is growing and developing enhanced real estate skills.
  • Hiring, firing, disciplining, training and motivating the team of people who work with the Director of Acquisitions.
  • Source and identify new joint venture partners to create relationships that will provide a consistent pipeline of suitable investment opportunities in the future.
  • Generate offers for both direct and joint venture investment opportunities and negotiate and execute Letters of Intent with prospective sellers and/or partners.
  • Direct legal counsel in the preparation and negotiation of purchase and sale agreements, partnership agreements and related legal documentation necessary to complete transactions.
  • Arrange property financing.

Job Description: Assistant Property Manager

Functional Responsibilities:

Work closely with and report to the Property Manager to maintain, enhance, and create value for the assets under management.

• Assist the Property Manager in implementing strategies to maximize shot-term return-on-equity and increase long-term economic value.
• Actively manage the relationships wit vendor community, tenants, and management as necessary to ensure the assets achieve maximum value.
• Work closely with third-party service providers to ensure that assets are managed to yield optimal returns.
• Be familiar with and assist the Property Manager with reporting on performance, budget variances, tenant arrears, tenant retention efforts, significant changes in the market and property conditions in general.
• Assist with the process of preparing property business plans, operating and capital budgets and updating or re-forecasting same as necessary.
• Analyze and monitor capital improvement and renovation programs, as required, for property maintenance, competitive positioning, or market repositioning.
• Communicate continually with the senior members of the firm to apprise appropriate individuals of issues/decisions impacting the property.
• Follow contractual guidelines for managing the asset as prescribed in the management and leasing agreements
• Assist with building operations and manage staff.
• Determine specific service contract requirements, develop scope of work, solicit bids, evaluate proposals, and monitor contract performance for all service vendors.
• Periodically review performance specifications and pricing for all existing building contracts.
• Oversee nightly and weekend access memo reports to control all work in building.
• Coordinate all capital and building projects with appropriate staff and vendors.
• Manage day to day problem-solving and deal with building issues as they arise.
• Evaluate current operations and implement necessary changes.
• Work with leasing on any necessary items, including updating floor plans.
• Manage and work with building on updating and streamlining policies and procedures.
• Be prepared to fill in for Property Manager whenever needed.
• Responsible for maintaining tenant relations and ensuring tenant satisfaction
• Day to day contact, issue resolution, and general dealing with tenant representatives in conjunction with Tenant Service Rep.
• Assist in planning a tenant relations program, including individual and building-wide events as deemed needed by Senior Mgmt.
• Work to create and regularly update tenant handbooks, and design criteria and emergency procedures.
• Coordinate all tenant move-ins and move-outs with leasing, accounting, and building staff.
• Review plans and coordinate tenant improvement projects according to SOPs and building standards.
• Draft correspondence to tenants regarding building issues and events.

Assist with financial management for property.

• Budget research and preparation in coordination with building staff and accounting.
• Assist in the quarterly reforecast and detailed variance reporting.
• Assist PM in monthly reporting: management and investor reports.

Essential Functions:

• Knowledge of MRI and Yardi Financial experience, including costs, budgets, executing contracts, service contracts, and arrears.
• Demonstrates potential to move to next level within the Company
• Ability to effectively listen to co-workers and respond to their requests
• Ability to travel between buildings in order to effectively communicate.
• Ability to understand and communicate in English, both verbally and written.
• Knowledge of the budgetary process as it relates to operating and capital expenditure budgets.

Communication

• Provides clear direction
• Expresses self effectively one on one and in groups
• Clearly expresses ideas and concepts in writing
• Facilitates conflict discussion and resolution, minimizes recurrent conflict
• Able to relate well to all people regardless of personality and background
• Ability to communicate effectively with senior management
• Develops and maintains excellent tenant relationships
• Knows leases, anticipates tenants needs in order to retain tenants
• Continually demonstrates initiative

Other Skills/Requirements:

• Exceptional computer skills utilizing Microsoft Office is required. Proficiency in MRI & Yardi is a must.
• Strong interpersonal skills coupled with effective oral and written skills are required.
• Knowledge of NYC building mechanical systems & construction management is preferred.
• Strong analytical and effective problem solving skills. Ability to work independently.
• Excellent organizational skills.
• Must be reliable, flexible and versatile
• 3 to 5 years of Commercial Management experience

Job Description: Vice President, Brokerage

Primary Duties and Responsibilities
• Valuation Underwriting / Argus Models: Input Argus models, run reports for presentations, pitches, and Broker Opinions of Value (BOV).
• Must be proficient in Argus modeling of office assets, expense passthroughs, and rent steps, as well as occupancy adjusted variable expenses. For retail assets, must be proficient with expense pools, and detailed expense passthroughs customary for retail.
• Typical Property Types: Office, Retail, Industrial. Occasional Multi-Family Analysis.
• Valuation Models: Import Argus model cash flows into Excel based pricing models.
• Obtain financing terms from loan teams/and or broker – input in model.
• Size loan using market Debt Yield and cross check with DCR divided into cash flow.
• Run interest only and amortized scenarios, as well as refinancing scenarios during mid-term hold of asset.
• Possible split/structure financing – discuss with broker– Permanent and Mezz financing incorporate terms into pricing Excel model.
• Broker Opinion of Value Preparation: Using firm’s BOV template, populate all narrative sections, work with research to input market sections, populate property data and overview sections, as well as introduction section.
• Oversee buyer database – Access Program
• Deal Summary: Create deal summaries for properties that we have been engaged to sell.
• Offering Memoranda: Prepare following sections:
Property Description
Market Overview
Financial Section
Read all leases and input Lease Abstracts
Work with and coordinate with Desk Top Publisher to oversee creation of graphics, maps, and labeling of aerials and photos.
• On Line War Room: Analyst will set up on-line war room with all due diligence materials electronically provided.
• Photography: Coordinate with photographer all ground shots and aerials for Offering Memoranda and Flyer.
• Site Visits: Analyst will visit projects and drive market regarding new offerings, and select pitch or BOV opportunities.

Qualifications/Skills and Knowledge Requirements:
• Excellent planning, organizational, analytical, negotiating and time management skills.
• Knowledge of purchase and sale agreements, partnership agreements and loan documents
• Highly proficient with complex financial calculations and applying valuation methods utilizing ARGUS/Excel. (Advanced knowledge of real estate cash flow modeling is an important requirement).
• Bachelors degree in Real Estate, Business, Finance, or Accounting.
• Minimum 6 years full-time related prior work experience.
• Well-developed interpersonal, communication and management skills.
• Work under tight deadlines and in a team environment.

Job Description: Development Analyst

Primary Duties and Responsibilities:
• Support Developers by running all modeling aspects of development and acquisition projects including feasibility, investment returns, project budgets, and operating pro-formas.
• Produce market analysis, detailed forecasts of income and expense, financial structuring options and feasibility analysis.
• Compilation and maintenance of a database to track assigned geographic market performance and industry performance by sector to include:
 Development activity
 Transaction activity and trends
 Financial market trends
 Land and development costs
 Other gov’t/regulatory/political issues
 Track market and community leaders, issues and activities
• Work with developers, cost-estimating firms and JP&A architects to establish preliminary pro-forma budgets used in evaluating the project to verify project feasibility. Ensure the pro-forma is updated and refined as the project progresses and make recommendations and modifications where appropriate.
• Develop and manage the project budget working with project accounting to ensure that budget and master file data have been properly established on the data processing system and that correct reports are being generated and communicated.
• Maintain and continuously improve upon functionality of Portman Holdings Investment and Development Budget models.
• Follow and control expenditures to ensure that projects are proceeding within budget.
• Provide project details and support in packaging projects for Portman IC, investors, lenders and joint venture partners.

Environment Job Requirements
• Extended work hours may be required in meet project deadlines.
• Sitting for extended periods of time.
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices and objects.
• Physically able to participate in training sessions, presentations, and meetings.
• Travel will be required for the purpose of meeting with clients, stakeholders, consultants, government authorities, contractors and operators.

Preferred Qualification Requirements:
• Bachelor’s degree in Real Estate Finance, Finance, or similar field.
• Basic understanding of real estate investment, development, and construction fundamentals.
• Exceptional technical skills and working knowledge of ARGUS, MS Office and Microsoft Project Software.

Knowledge, Skills, Abilities and Competencies
• Accuracy, Accuracy, Accuracy
• Exceptional analytical skills.
• Excellent verbal and written communication skills.
• Problem solving skills.
• Able to plan, prioritize, and manage multiple tasks .
• Demonstrate presence and confidence, able to interact with senior management team as well as current and potential clients.
• Ability to work independently with minimal direction and oversight.

Travel
• Some travel, with some extended travel, may be required.

Job Description: Controller

Primary Duties and Responsibilities:
• Direct and coordinate company financial planning and budge management functions.
• Recommend benchmarks for measuring the financial and operating performance of Regions and Properties.
• Monitor and analyze monthly operating results against budget.
• Direct and coordinate debt financing and debt service payments with external agencies.
• Oversee financial management of multi-state operations to include developing financial and budget policies and procedures.
• Manage the preparation of official annual report of actual revenues, transfers, and expenses.
• Manage the preparation of financial outlooks and financial forecasts.
• Prepare financial analysis for acquisition negotiations and investment decisions.
• Ensure compliance with local, state, and federal budgetary reporting requirements.
• Work with Regional Vice Presidents and corporate staff to produce long term business plans.
• Establish and implement short / long range goals, objectives, policies, and operating procedures.
• Serve on planning and policy making committees.
• Direct financial audits and provide recommendations for procedural improvements.
• Other duties as assigned.
• Represent the company externally to media, government agencies, funding agencies, and the general public.
• Recruit, train, supervise, and evaluate financial department staff.
• Provide accounting policy orientation to new staff.

Qualifications/Skills and Knowledge Requirements:
• Master’s degree in Finance or Accounting. CPA designation preferred.
• Minimum 5-10 years full-time related prior work experience in a senior level finance or accounting position.
• Knowledge of finance, accounting, budgeting, and cost control principles including GAAP. Working knowledge of short and long term budgeting and forecasting, rolling budgets, and profitability analysis.
• Knowledge of automated financial and accounting reporting systems.
• Knowledge of federal and state financial regulations.
• Ability to analyze financial data and prepare financial reports, statements, and projections. Ability to compile comprehensive reports from diverse sources, some of which require manual transfer of data.
• Work requires professional written and verbal communication and interpersonal skills.
• Ability to motivate teams to produce quality materials within tight timeframes and simultaneously manage several projects. Ability to participate in and facilitate group meetings.
• May require occasional weekend and/or evening work.

Job Description: Development and Property Management

Primary Duties and Responsibilities
Development & Asset Management
• Lead overall project redevelopment and coordination (approx. $50M in total costs), finalize business plan and scope of improvements in conjunction with various departments;
• Manage project finance and overall financial performance, lead project reporting, including investment memoranda and conference calls with Investment Committee, coordinate with in-house accounting;
• Oversee architectural design/planning, legal, project marketing and leasing;
• Negotiate office, retail and light industrial leasing contracts;
• Work with project consultants to complete entitlements;
• Analyze green initiatives for the property and pursue historic tax credits as appropriate;
• Work with owner’s representative to oversee project construction;
• Work with in-house creative resources on design, renovation, marketing and branding for the project.

Acquisitions
• Provide assistance to acquisitions team for new acquisitions in Boston, including meeting with brokers, participating in due diligence and conducting property visits;
• Responsibilities may include highest and best use analysis, cost estimating, market analysis, and creative problem solving;

Office Oversight
• Oversee office and coordinate in-house resources;
• Make recommendations for additional staff and conduct interviews as needed.

Qualifications/Skills and Knowledge Requirements:
• Strong project management and organizational skills;
• Self-starter, strong leadership and entrepreneurial spirit;
• Significant experience in office development and leasing; retail and industrial development or asset management experience preferred;
• Experience in reviewing and negotiating legal contracts ;
• Expertise in zoning and entitlements;
• Team-oriented management style with strong interpersonal skills;
• Strong written and verbal communication skills;
• Sharp analytical/quantitative capabilities; attention to detail and accuracy;
• MBA or advanced degree preferred;
• Strong understanding of urban development and enthusiasm for walkability/new urbanist planning concepts;
• Enthusiasm for environmental sustainability; LEED AP preferred;
• Willingness to travel.

Job Description: Bank Portfolio Manager

Position Summary:
The Portfolio Manager is responsible for supporting a portfolio of business and aggressively soliciting and servicing prospective and current clients to produce a variety of commercial loans, as well as generating and managing a portfolio of non-loan business and/or corresponding relationships. Key responsibilities include working with officers to underwrite, structure and document quality loans per bank policy, and to assist officers in offering other appropriate services provided by the bank. Incumbents will also coach and assist officers in working clients/prospects, including explaining bank policies and processes, and addressing client questions during the lending process.

Primary Duties and Responsibilities:
• Provide objectivity to the Credit approval process
• Underwrites new transactions and document renewals, modifications and covenant violations
• Review commitment letters; reviews and approve annual reviews and tenant underwriting for report to loan committee
• Ensure adherence to Credit policy, guidelines and regulatory requirements
• Assists loan document negotiations
• Support the growth and development of the assigned commercial lending loan portfolio by effectively managing client portfolios.
• Handle TI and lease approvals
• Provide ongoing coaching and support for credit analysts
• Effectively monitor portfolio for revenue opportunities and/or loan exposures
• Responsible for credit analysis, proper loan structuring and overall sales efforts in area
• Assist in the sales proposal process, including accompanying the lenders on customer and prospect calls and various other sales/customer oriented projects
• Establish and maintain relationships with current and prospective clients. Leverage customer knowledge to proactively identify and recommend opportunities to cross-sell additional loan and non-credit products to clients
• Manage loans through the lending process and present loan requests and renewals to Senior Management and Loan Committee
• Complete all requirements of loan bookings, to include preparation, review, documentation and filing
• Work with clients to modify and/or restructure existing loans as needed
• Underwrite new loans, renewals, extensions and modifications
• Help resolve credit problems, delinquent payment issues, and other related affairs
• Review current account status, to include but not limited to, Past Due accounts and Notes Matured. Make appropriate recommendations for these accounts
• Monitor portfolio loan exposure including review of monthly maturity reports, daily overdraft activity reports and weekly past dues reports. Reports deteriorating credit situations in a timely manner
• Participate in evaluating risk rating and make revision recommendations
• Prepare lending activity reports for management and loan committee as needed

Qualifications/Skills and Knowledge Requirements:
• Bachelor’s degree from four-year college or university
• Five to ten years of experience in a bank or lending setting and/or training; or equivalent combination of education and experience.
• Successful completion of Commercial Banker training and any other compliance training deemed necessary by the Bank.
• Knowledge of credit policies and standards and lending and lending policies and procedures.
• Strong business and financial knowledge and understanding of Portfolio Manager responsibilities
• Working knowledge of Microsoft Office.
• Experience with Bank financial analysis and spreadsheet systems associated with lending.
• Developed analytical and underwriting expertise, credit quality focus.
• Formal credit training is a plus.

Job Description: Investment Sales Analyst

Primary Duties and Responsibilities:
• Support team members in securing listings, marketing and closing of real estate transactions
• Perform complex financial analyses, with minimal supervision, including cash flow projections with complex financing structures, ARGUS valuation models, and sensitivity analyses
• Complete asset valuations using discounted cash flow, income capitalization, leveraged IRR, comparable sales and other relevant methods
• Create sophisticated Excel-based analytical tools including macro-enabled financial models
• Prepare offering and other marketing materials for new or existing assignments and pursuits
• Assist with the preparation of presentation, pitch materials and miscellaneous reports for new and existing business pursuits
• Manage the due diligence and closing process for complex transactions
• Gather, evaluate and monitor economic, demographic and real estate market data and events for several key, target markets throughout the Southeast
• Read and review real estate documents (i.e. leases, environmental and engineering reports, appraisals, etc) and prepare abstract reports for clients and prospective clients
• Assist with preparation of client deliverables and presentations which influence and provide impact for the client
• Organize historical client contact/activity
• Point of contact for tracking, management, reporting
• Contribute to and support key strategic objectives for the Company and the team, including but not limited to, business development, analytical research and execution of transactions

Qualifications/Skills and Knowledge Requirements:
• Bachelor’s Degree in Business, Finance or Real Estate with excellent academic credentials
• Proficiency and workplace experience in ARGUS, asset valuation, financial analysis, and market research is required
• 1-3 years of work experience in Finance or Real Estate
• Direct, recent experience in the field of commercial real estate investment sales is preferred
• Proficient in commercial real estate analysis and valuation
• Advanced understanding of real estate fundamentals, economic metrics and research process
• Self-motivating individual who is detail-oriented, has strong organizational and presentation skills, and the ability to work independently and within a team under strict deadlines
• Exceptional attention to detail
• Ability to analyze qualitative and quantitative information and translate into strategic deliverables
• Outstanding computer orientation and proficiency with Excel, PowerPoint and Word software is required
• Ability to multi-task, work successfully under pressure and effectively manage time and workload
• Excellent verbal and written communication skills (sample upon request)
• Ability to work within formal reporting relationships both internal and external to the Company, and maintain strong client relationships and interaction

Job Description: Director of Property Management

Primary Duties and Responsibilities

LEADERSHIP AND MANAGEMENT
Senior Management Participation
• Participates as an active and contributing member of the Senior Management Group and other sub-groups as appropriate.
• Maintains a constructive and highly interactive relationship with the other departments to maximize portfolio value and streamline reporting, including but not limited to:
• Asset Management – which acts as the “quarterback” calling the plays and coordinating team members on the assets as directed by the Strategic Business Plan;
• Creative and Leasing as these departments work to drive revenue and differentiate Company assets;
• Risk Management on insurance, crisis preparedness and crisis avoidance matters;
• Legal Department on employment and other legal matters at the property level;
• Fund Accounting on reporting and cash flow issues;
• Accounting on budgeting, monthly and annual reporting, reforecasts, etc.;
• Human Resources on employment related issues.

Goal Setting
• Assists in the establishment and implementation of Company organizational strategies, goals and objectives to ensure efficient operations.
• Create and implement a Company Property Management Manual that establishes standardized policies and procedures and Best Practices applicable to each project and the organization as a whole.
• In conjunction with the Strategic Business Plan, works with the asset managers, property managers, and creative/leasing teams to establish written goals and objectives relative to properties.
• Establishes written objectives/strategies with individual property managers relative to each property management offices.
• Provides guidance and motivates property managers to obtain results, both at the property level and at the management office.
• Monitors all of the above to ensure consistency with expectations.

Employment Process
• Manages all property management staff.
• Assists the property managers in selecting employees for the property management offices.
• When hiring property managers, checks references and effectively coordinates the interviewing process.
• Takes appropriate action, when necessary to reward, reprimand or terminate property managers.

Training
• Provides orientation and initial training of property managers.
• Trains property managers on Company policies and procedures, Best Practices.
• Ensures that all employee training needs are assessed, and necessary training programs are designed and implemented to meet staff requirements.
• Evaluates and approves any outside training for property managers.

Performance Management
• Be aware of all material property management issues.
• Through continuous periodic property visits/property inspections and quarterly review meetings, assesses and communicates property manager performance against Strategic Business Plan goals.
• In accordance with Company’s policies, reviews all established goals and objectives with property managers in a timely manner.
• Evaluates property managers, counsels and recommends areas for improvement.
• Makes annual salary recommendations based on overall performance ratings for property managers, and reviews and approves property managers’ salary recommendations for the management office staff.

Communications
• Effectively communicates in both verbal and written format.
• Conveys essential information concisely and in a timely manner throughout the organization, as appropriate.
• Facilitates clear and concise communication by property managers directly to asset management and senior management, and vice versa.
• As appropriate, assists and supports firm marketing efforts and asset managers and senior managers in effectively communicating with Company’s current and prospective partners/tenants.

Acquisitions
• Assists the acquisitions team in coordinating functions involving the purchase of properties as follows:
• Attend Monday Acquisition Pipeline and Asset Management meeting;
• New deal review includes:
• Provide “reality check” on pro formas with a focus on expense items
• Provide feedback on important due diligence items;
• Where it is anticipated Company will manage the asset, determine appropriate resource and staffing allocation and timelines for the asset, along with a projected Company P&L for the asset.
• Travel as needed during acquisitions due diligence to see proposed assets and interview potential new Company employees and/or third-party managers, depending upon path to be taken.

RESOURCE TO PROPERTY MANAGERS
Real Estate Expertise
• Supports the property managers and creative/leasing professionals in the accomplishment of their goals and objectives though the application of proven real estate expertise.
• Provides continuing training to the property managers by sharing this real estate knowledge.
• Supports and assists property managers in negotiating significant leases, major service contracts, and solving property operating issues.

Tenant Relations
• Coordinate and implement annual tenant surveys and evaluate the results.
• In addition, maintains relationships with key tenants.

Leasing & Marketing
• Through the Strategic Business Plan process, supports the asset manager and property managers in the development of specific leasing and marketing plans for each property.
• Coordinates property managers’ involvement with local brokerage community and maintains appropriate contacts with key regional brokerage managers.

Property Renovation and Redevelopment
• Supports the asset managers, development managers, and property managers in the assessment of potential value-added renovations and/or redevelopment.
• Recommends appropriate value enhancement strategies as appropriate.
• As needed, works with the Creative/Development managers in the development and execution of property renovation programs.
• As appropriate, assists the Creative/Development managers in the establishment of project parameters, design scope, and capital authorization approvals.
• Ensures that appropriate fiscal controls for capital expenditure projects are followed.
• Utilization (Highest and Best Use)
• Supports the asset managers, development managers, and property managers in the assessment of each property’s current position in the marketplace and in developing value enhancement strategies based upon these assessments.
• Ensures that these strategies are appropriately communicated to the asset manager and are integrated into the Strategic Business Plan process.

OPERATIONS

Administration
• Effectively manages and leads property managers.
• Ensures that all property management offices are properly staffed and operated effectively in accordance with Company standards.
• Works closely with property management administration professionals in the implementation of Company’s policies and procedures, Best Practices.
• As appropriate, approves disbursements that exceed the property managers’ approval authority.
• Ensures regulatory and local law compliance.

Budget/Fiscal
• Reviews and approves the annual budgets for the property management offices and individual properties prior to submission to asset managers for fiscal approval.
• Monitors the property managers’ performance relative to the Strategic Business Plan strategies and the related budgeted goals and objectives.
• Supports the property managers in their efforts to manage operating expenses and major delinquency problems.
• Responsible for each property manager receiving the proper level of accounting services from the Company accounting group.
• Work closely with Company Accounting to ensure all reporting is done on a timely basis.
• Be involved in the fall and spring reforecast (budgets) process, ensuring timelines are met and accuracy and standardization in reporting, as outlined in the Company Best Practices.

Job Description: Asset Management Analyst

ESSENTIAL FUNCTIONS:

Leasing:
• Analyze new and renewal lease proposals and make appropriate recommendations to asset managers.
• Perform economic lease analyses using net present value concepts.
• Assist in leasing/tenant review process (i.e., order and review credit reports, check references, obtain financial and operating history).
• Assist in compiling appropriate lease files (i.e., follow the new lease checklist, ensure that all lease files contain necessary information).
• Complete lease abstracts for new leases.
• Participate in lease negotiations with asset manager and be comfortable making suggestions and recommendations with respect to lease related issues.
• Obtain quarterly market review information from brokerage community.
• Obtain weekly leasing status reports for properties with significant leasing exposure.
• Coordinate transition of pertinent tenant and lease related information to attorney for creation of lease documentation.

Management:
• Strong working knowledge of mechanics of real estate, including but not limited to ability to abstract leases, interpret accounting reports and obtain market and demographic information.
• Strong working knowledge base of property operations for multiple asset types including retail, office, industrial and multi-family.
• Conduct market research (update demographic and market information for each asset area for strategic planning and reporting purposes).
• Assist in tenant improvement/capital/commission process (i.e., tracking conditional and unconditional lien releases, capital payment approval and processing, variance analysis).
• Assist in budget review process.
• Assist in auditing annual CAM reconciliations.
• Assist in compiling summary information from RFP’s obtained from new property managers and leasing agents.
• Assist in reviewing property management reports (i.e., audits of monthly reports/procedures).
• Track weekly status reports from property managers.
• Maintain detailed and complete working files (i.e., progress checklists, work lists, agenda, orderly and organized work environment).
• Assume responsibility for certain aspects of acquisition/due diligence process.
• Develop tracking schedules for new developments, construction projects, capital projects, etc.
• Must be able to follow and adhere to American’s policies and procedures.
• Perform general review functions (i.e., PM contracts, RFP’s, construction and vendor contracts).
• As directed by asset manager, communicate clearly and concisely with property managers and tenants in an effort to resolve issues and address problems.

Financial Analysis:
• Complete asset valuations (hold/sell analyses and annual and quarterly valuations).
• Review and analyze third party appraisals.

Client Relations:
• Assist in reporting process (business plans and annual, monthly and quarterly reports).

REPORTING/WRITING:

• Prepare reports to clients on an annual, quarterly, and monthly basis.
• Be capable of writing comprehensive letters explaining property issues, status, investment strategy and development of guidelines with respect to each property.
• Be capable of writing concise, well developed business plans, and developing business plans.